Privacy Policy

StaffSync ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Employee Management System mobile application and web platform.

1. Information We Collect

1.1 Account & Company Information

• Company name, email address, phone number, and address
• Manager name, email address, and phone number
• Company GSTIN (optional)

1.2 Employee Information

• Full name, date of birth, gender
• Contact details (phone, email, address)
• Employment details (designation, department, joining date)
• Salary structure (basic salary, HRA, allowances)
• Bank account details (bank name, account number, IFSC)

1.3 Operational Data

• Daily attendance records (present, absent, half day, leave)
• Check-in and check-out times
• Salary payment records
• Advance payment records
• Ledger and financial entries

1.4 Technical Data

• Device information and operating system
• IP address and access logs
• App usage patterns (for improving the service)

2. Data We Collect — Summary Table

Data Type	Purpose	Shared with Third Parties
Name & contact info	Account creation and authentication	No
Salary details	Payroll processing	No
Bank account details	Salary slip generation	No
Attendance records	Salary calculation	No
Device & usage data	App improvement and security	No

3. How We Use Your Information

• To provide and operate the Employee Management System
• To process attendance and calculate salary payments
• To generate salary slips and financial reports
• To authenticate users and maintain account security
• To send important service notifications (subscription expiry etc.)
• To improve and optimize our platform
• To comply with applicable laws and regulations

4. Data Storage & Security

Your data is stored on secure servers located in India. We implement industry-standard security measures including:

• HTTPS encryption for all data in transit
• Database encryption for sensitive fields
• Role-based access control (Admin, Manager, Employee)
• Regular security audits
• Automatic session expiry and token revocation

No method of transmission over the internet is 100% secure. However, we use commercially acceptable means to protect your data.

5. Data Retention

We retain your data for as long as your account is active or as needed to provide services. When you request account deletion:

• Your account is deactivated immediately
• All associated data is permanently deleted within 30 days
• Financial records may be retained for up to 7 years as required by Indian law

6. Data Sharing

We do not sell, trade, or rent your personal information to third parties. We may share data only in these circumstances:

• Legal compliance: When required by law, court order, or government authority
• Business transfer: In case of merger, acquisition, or sale of assets
• With your consent: When you explicitly authorize sharing

7. Your Rights

You have the following rights regarding your personal data:

• Access: Request a copy of your personal data
• Correction: Request correction of inaccurate data
• Deletion: Request permanent deletion of your account and data
• Portability: Request your data in a portable format
• Withdrawal: Withdraw consent at any time

To exercise these rights, visit our Account Deletion Page or contact us at support@staffsync.in.

8. Children's Privacy

StaffSync is intended for use by businesses and adults aged 18 and above. We do not knowingly collect data from anyone under 18. If you believe a minor has provided us data, please contact us immediately.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or an in-app notification. Continued use of the service after changes constitutes acceptance of the updated policy.

10. Contact Us